Education

The site inspection app for schools and colleges

SiteSnag is a site inspection app for school business managers, site managers and premises teams. It includes a safety walk for the whole site, from the boundary fence and playground to fire safety and the kitchen, and a classroom check. Each finding is a photo with built-in wording, and the walk ends with a School Site Inspection Report.

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Used by School business managers · Site managers and caretakers · Premises teams · Health and safety leads · Trust estates managers

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Why SiteSnag

Built for education inspections done on a phone.

Site walks recorded on a paper form that lives in a folder in the office.

Every finding is a photo and a save, filed under the classroom, corridor or playground you’re standing in. The report is ready by the time you’re back at reception.

Jobs passed to the premises team by word of mouth and then forgotten.

Each finding names who’s responsible, from the premises team to grounds maintenance. The report can group findings by person or team, which gives everyone their own list.

Generic forms that don’t know what a looped blind cord or an unlocked chemical store is.

Built-in wording covers the issues schools come across, including hot water that’s too hot at a basin. Pick one and the description is written for you.

No record that the head teacher saw what the site walk found.

The head teacher or business manager can sign on screen next to the inspector, and both signatures go into the School Site Inspection Report.

Built-in checklists

School site safety walk and Classroom check, ready on day one.

These are the checklists SiteSnag adds when you choose education. Tick them on your phone with pass or fail, yes or no, readings and condition ratings, and they go straight into the PDF. Edit them or build your own.

School site safety walk

Perimeter, grounds, buildings, fire safety, toilets and kitchen across the whole site

Perimeter and access

Boundary fencing intact with no gaps or climbable points
Gates close and latch properly
Pedestrian and vehicle entrances kept apart
Visitor entrance clearly signed
Reception controls entry to the building
Visitor sign-in in use
Signage directs visitors to reception

Playground and outdoor areas

Playground surface even and free of trip hazards
Play equipment secure with no loose or missing parts
Safety surfacing under equipment in good condition
No litter, glass or sharp items
Drains and gullies clear
Trees and shrubs free of dead or overhanging branches
Condition of outdoor play equipment

Buildings and fabric

Roofs, gutters and downpipes in good repair
No signs of leaks or damp inside
Windows open and close safely
External doors in good repair
Floors and stairs free of damage
Handrails secure
General condition of the buildings

Fire safety

Escape routes and exits clear
Fire doors close fully and are not wedged open
Fire extinguishers in place and in date
Emergency lighting and exit signs working
Fire action notices displayed
Weekly fire alarm test recorded

Toilets and hygiene

Toilets and basins clean and working
Soap and hand drying available
Sanitary bins provided where needed
Cubicle doors and locks working
Number of toilets out of use

Kitchen and dining

Kitchen clean and tidy
Fridge and freezer temperatures recorded
Fridge temperature (°C)
Dining furniture clean and in good repair
Floor dry and free of spills
Kitchen gas and extraction checks up to date
Notes

Classroom check

Condition and safety of a single classroom or teaching room

Room condition

Walls and ceiling
Floor covering
No signs of leaks or damp
Lighting working
Room clean and tidy

Furniture and fittings

Tables and chairs
No broken or wobbly furniture
Tall furniture fixed to the wall
Whiteboard and screen securely fixed
Number of damaged chairs

Windows and ventilation

Windows open and close properly
Window restrictors fitted where needed
Blind cords secured out of reach
Room can be ventilated

Electrical and IT

Sockets and switches undamaged
No trailing cables
No daisy-chained extension leads
Portable appliances have a current test label

Safety

Exit route from the room clear
Fire action notice displayed
Displays kept clear of doors, lights and heaters
Cleaning products and hazardous items stored out of reach
First aid kit accessible

Storage

Storage tidy and not overloaded
Heavy items stored low
Nothing stored on top of tall cupboards
Notes

Issue wording

39 issues already written.

Start typing on site and matching wording appears, with a description, severity and who puts it right. Pick one and you’re done.

Buildings and fabric

Roof leakMajor
Water coming in through the roof, with staining or drips below. Make safe and arrange a roof repair.
Premises team
Gutter blockedModerate
Gutter blocked with leaves or debris and overflowing. Clear and check downpipes.
Premises team
Ceiling tile damaged or missingMinor
Ceiling tile damaged, stained or missing. Replace and check for a leak above.
Premises team
Handrail looseSafety
Stair handrail loose or not fixed securely. Re-fix before the stair is used heavily.
Site manager
Floor covering trip hazardSafety
Floor covering lifting, torn or uneven. Repair or replace to remove the trip hazard.
Premises team

Classrooms

Broken chair in useModerate
Chair broken or unstable but still in use. Remove it from the room and repair or replace.
Site manager
Tall cupboard not fixed to wallSafety
Tall cupboard or shelving not fixed to the wall and could topple. Fix it to the wall.
Site manager
Window restrictor missingSafety
Window above ground floor opens wide with no restrictor. Fit or repair the restrictor.
Premises team
Blind cord looped and within reachSafety
Looped blind cord hanging within reach of children. Fit a cleat or safety device and secure the cord.
Site manager
Extension leads daisy-chainedModerate
Extension leads plugged into each other. Remove and provide enough fixed sockets or a single suitable lead.
IT support

Playground and outdoor equipment

Play equipment loose or damagedSafety
Play equipment has loose fixings, damaged parts or sharp edges. Take it out of use and arrange a repair.
Play equipment contractor · BS EN 1176
Safety surfacing wornMajor
Safety surfacing under play equipment worn, split or missing. Repair or replace the surfacing.
Play equipment contractor · BS EN 1177
Playground surface unevenModerate
Tarmac or paving uneven, cracked or potholed. Repair to remove the trip hazard.
Grounds maintenance
Overhanging or dead branchesMajor
Dead or low branches over a play or walking area. Arrange for them to be cut back.
Grounds maintenance
Litter or glass on siteModerate
Litter, broken glass or sharp items found in the grounds. Clear before pupils use the area.
Site manager

Fire safety

Fire door wedged openSafety
Fire door held open with a wedge or object. Remove it; fit a hold-open device linked to the alarm if the door needs to stay open.
Site manager · Regulatory Reform (Fire Safety) Order 2005
Escape route obstructedSafety
Escape route or exit blocked by furniture, equipment or stored items. Clear the route.
Site manager · Regulatory Reform (Fire Safety) Order 2005
Fire extinguisher out of dateMajor
Fire extinguisher past its service date or tamper tag broken. Arrange a service or replacement.
Fire safety contractor · Regulatory Reform (Fire Safety) Order 2005
Too much paper on corridor wallsModerate
Large amount of paper display on an escape corridor adds to the fire load. Reduce or move the display.
Headteacher / SLT
Emergency light not workingMajor
Emergency lighting unit damaged or indicator not lit. Report for repair and testing.
Electrician · BS 5266

Site security

Perimeter gate left unlockedMajor
Perimeter gate found unlocked or open during the school day. Lock it and check who is responsible for it.
Site manager
Gate does not latchMajor
Gate does not close and latch on its own. Repair or adjust the closer and latch.
Premises team
Pedestrian gate lock brokenMajor
Lock or keypad on pedestrian gate broken. Repair and keep the gate secure until fixed.
Premises team
Gap in boundary fenceMajor
Gap or damaged section in the boundary fence. Repair to keep the site secure.
Premises team
Visitor entrance not signedMinor
Visitors cannot easily find the main entrance and reception. Add clear signage from the gate.
Business manager

Toilets and hygiene

Toilet out of orderModerate
Toilet blocked or not flushing. Take it out of use and arrange a repair.
Plumber
No soap or hand dryingModerate
Soap or paper towels missing, or hand dryer not working. Restock or repair.
Cleaning contractor
Cubicle lock brokenMinor
Cubicle door lock broken or missing. Repair or replace.
Premises team
Hot water too hot at basinSafety
Water at the pupil basin feels too hot to hold hands under. Check and adjust the mixing valve.
Plumber

Kitchen and dining

Fridge temperature not recordedModerate
Fridge and freezer temperature records missing or incomplete. Record readings each day.
Catering
Dining furniture damagedModerate
Dining table or bench damaged or unstable. Repair or remove from use.
Site manager
Spillage on dining floorModerate
Spillage left on the dining hall floor. Clean up and use a wet floor sign.
Cleaning contractor

Science and DT rooms

Chemical store unlockedMajor
Chemical store or prep room left unlocked. Lock it when not in use.
Science technician · COSHH Regulations 2002
Machine guard missingSafety
Guard missing or not adjusted on a workshop machine. Take the machine out of use until the guard is fitted.
DT technician
Emergency stop not workingSafety
Emergency stop button in the workshop or lab does not cut the power. Isolate and arrange a repair.
Electrician
Eye wash station not availableMajor
Eye wash station or bottles missing or out of date. Replace and keep stocked.
Science technician

Accessibility

Accessible toilet used as storageModerate
Accessible toilet used to store equipment, blocking use. Clear the room.
Site manager · Equality Act 2010
Ramp handrail missingMajor
Ramp has no handrail or a damaged handrail. Fit or repair.
Premises team
Accessible route blockedModerate
Step-free route blocked by bins, furniture or parked vehicles. Keep the route clear.
Site manager · Equality Act 2010

FAQ

Education questions.

Does it work in the boiler room or on the playing field without wi-fi?

Yes. SiteSnag saves everything on the phone and doesn’t need an account, so it works the same in a plant room, a mobile classroom or the far end of the field. The report is put together offline as well. You only need a connection when you send the PDF.

Can I add our own weekly or termly checks?

You can build your own checklist with yes/no, number and condition answers. That suits a weekly fire alarm test record, a PE equipment check or the water temperature at each basin. Your checklists sit next to the built-in site safety walk and classroom check, and the answers go into the PDF.

Can I share the report with governors or the trust?

The School Site Inspection Report is a PDF with your school’s logo and colours, sent from the phone through the share sheet by email or any other app. You choose one of four styles and how many photos appear for each finding. Past reports stay with each inspection, so earlier site walks are easy to find.

Can I record a problem without typing?

Dictation turns speech into text in any field as you talk, which is quicker when you’re walking the site with a radio in one hand. SiteSnag doesn’t store voice recordings. On supported phones, Pro can also draft the wording of findings and the conclusion on the device.

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